Microsoft today unveiled the newest addition to its Office 365 suite with the debut of an application for shift workers and management, called StaffHub. The program is aimed at those who don’t tend to work from desktop computers and have different schedules from week to week, such as in retail, hospitality, restaurants and other industries.
The program was originally introduced in “preview” last fall, with the goal of collecting user feedback ahead of its public launch. Since then, more than 1,000 businesses have signed up for the service, including a large winery in California and a hospitality company that uses it to staff their hotels.
Explains Office 365 General Manager Bryan Goode, Microsoft believes that addressing the needs of shift workers with a software platform like StaffHub is an untapped market.
“There’s half a billion frontline staff workers in the world,” he says. “Most companies, though, haven’t actually provided digital tools for these folks…but companies are starting to recognize the benefits of moving some of these offline processes and taking them online.”
However, what StaffHub is really up against is the old way of doing things: paper schedules, bulletin boards, phone calls and other manual processes, Goode notes.
To address the needs of this different kind of work environment, StaffHub takes schedules and puts them online. But it’s more than just another calendaring application.
Managers, who may have access to desktop or laptop computers, may use the web version of StaffHub to create the staff schedules in the program, but employees will likely only use StaffHub from their mobile phones.
When adding shifts, managers can take advantage of a variety of features to differentiate the types of shifts, ranging from custom labels (like “day,” “opening,” “night,” etc.) to color coding, and they can also enter in notes about the work that needs to be done during the shift in question.
The program also makes it simple to update shifts from week to week, by offering a “Copy last schedule” feature that lets managers use the prior week’s shift as a starting point before making changes.
Schedules can be viewed by day, week or month, as needed, and the program has tools for handling common requests, like time off, vacations, sick leave and more.
Here, there are comparisons that can be made with Slack, though Microsoft, when asked, dismissed the idea that Slack was a competitor.
However, there are many overlapping features between the two programs — staff can privately chat, one on one, with one another in the app, and the app can host multiple group chats, too.
For example, managers could use their team chat to make informal announcements or share files. The chats support photo sharing, as well, which could be useful for showing the manager something out on the floor that needs their input.
Plus, the app can be used for sharing internal resources — like an employee handbook hosted on SharePoint, a file uploaded from a computer, a video or a file stored on another cloud service like Dropbox. Files will display inline when clicked, making it easy for staff to view them on their phone.
Plus, Microsoft envisions StaffHub as an app platform of sorts, another similarity with Slack. However, Microsoft’s focus is on connecting with line-of-business apps, like a time-clock application, for example. (So it’s like Slack, but without the GIFs — something that may appeal to the target market.)
Staff can swap shifts with other workers in the mobile app and request time off — requests that get routed to a manager for approval. Push notifications are used to alert users of these requests and approvals along with other updates, private notes, chats and more.
The software is available starting now as a part of Office 365 commercial plans. (K1-E5, for those who know the lingo — or entry-level through enterprise, for those who don’t.)
StaffHub is available for web, iOS and Android in Chinese (Simplified), English, Spanish, Russian, Japanese, French, Brazilian-Portuguese, German, Korean, Italian, Chinese (Traditional), Dutch, Turkish, Swedish and Danish.